07/01/2021

Meeting Minutes for:
Strategic Planning Committee Meeting
Yuma International Airport, Conference Room
Thursday, July 01, 2021 at 10:05 AM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Strategic Planning Committee Meeting of the Board of Directors was called to order at 10:05AM on July 1, 2021 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Russell Jones, Chairman.

    YCAA STRATEGIC PLANNING COMMITTEE MEMBERS PRESENT WERE:
    Russell Jones, Chairman & YCAA Secretary
    Jenny Torres, Director

    YCAA STRATEGIC PLANNING COMMITTEE MEMBERS ABSENT WERE:
    Dean Hager, 1st Vice President
    Albert Gardner, Director

    ALSO PRESENT WERE:
    Gladys Brown, Airport Director
    Gerald Hinkle, Jr., Chief Financial Officer
    Andrea Lopez, Executive Assistant

    REGULAR AGENDA

    1) Discussion and overview of FY21 Budget in the Final Quarter.

    Ms. Brown, Airport Director, provided a presentation of FY21 Budget through May of 2021. The
    Committee expressed their understanding and satisfaction with the airport’s financial situation through May.

    2) Update of the Proposed FY22 Budget for the Yuma County Airport Authority.

    Ms. Brown, Airport Director, gave the committee an update on status of the proposed budget recommended for adoption by the Finance Committee at their June 30, 2021 meeting. The Proposed FY22 Budget was formulated based on a combination of historical performance, trending and resources necessary to achieve the objectives of the Authority.

    3) Discussion on the current key strategies and business plan to accommodate future growth and the forming of partnerships at the Airport.

    Ms. Brown, Airport Director, briefed the Committee on the following current YCAA Key Strategies:

    1. Expand aviation related business (MCAS, general aviation, government, etc.), maintaining full service fixed base operators, and air freight business opportunities by partnering with existing businesses or attracting new businesses.
    2. Stay abreast of community growth and needs by partnering and/or leading with our community for economic development.
    3. Market the airport throughout the local and surrounding communities to promote air service, availability of aviation facilities, encourage general aviation, and capabilities for future expansion opportunities.
    4. Promote international airport status and seek International flights.

    Ms. Brown explained the organization’s key strategies provides focus and direction necessary to accomplish its goals.

    The committee discussed the potential of airfreight opportunities in light of the global congestion affecting supply chains. They also discussed the possibility of expanded cooperation with the Mexicali Airport by use of shuttles. There was additional discussion about potential cooperation with the City of San Luis to enhance services to Rolle field to the extent that might allow for us to get additional funding.

    4) Discussion and possible recommendation to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA Airport Rescue Grant Program (ARGP) in the approximate amount of $1,797,728 for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt services of the YCAA and a separate grant award designate for concessions in the amount of $86,081, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

    Ms. Brown, Airport Director, briefed the American Rescue Plan Act of 2021 (H.R. 1319, Public Law 117-2), signed into law by the President on March 11, 2021, includes $8 billion in funds to be awarded as economic assistance to eligible U.S. airports to prevent, prepare for, and respond to the coronavirus disease 2019 (COVID-19) pandemic.

    Ms. Brown explained the amounts of $1,797,728 for reimbursable expenses and $86,081 for concessions were precalculated. She submitted the SF-424 Application with prepopulated calculations by the FAA for both grants.

    The consensus of the committee was to recommend that the Board of Directors authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA Airport Rescue Grant Program (ARGP) in the approximate amount of $1,797,728 for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt services of the YCAA and a separate grant award designate for concessions in the amount of $86,081, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

    5) Discussion and possible recommendation to adopt the Yuma International Airport 2022 - 2026 and Rolle Airfield 2023 - 2027 Airport Capital Improvement Plan (ACIP) as presented.

    Ms. Brown, the Airport Director, explained the ACIP process and presented the projects to be submitted to the FAA and ADOT regarding future development, rehabilitation and reconstruction at the Yuma International Airport.

    After a brief discussion, the Committee came to a consensus to recommend to the Board of Directors to approve the ACIP for Yuma International for 2022 – 2026 as presented.

    Ms. Brown, then presented the ACIP for Rolle Airfield Airport, which has its own Masterplan and infrastructure planning process. Since the airport does not qualify for FAA funding, the plan will be submitted to ADOT only once approved by the YCAA at the monthly Board meeting. Ms. Brown emphasized to the Committee due to the nature of our position as an Agent assigned to manage the airport on behalf of the County of Yuma, the YCAA does not currently qualify for ADOT capital improvement grant funding.

    The consensus of the Committee was to recommend the Board of Directors adopt the Rolle Airfield 2023 to 2027 Airport Capital Improvement Plan (ACIP) as presented.

    ADJOURNMENT
    There being no further business before the Committee the meeting adjourned at 11:34AM




    // Approved //
    Russell Jones
    Secretary Yuma County Airport Authority; Strategic Planning Committee Chairman


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