03/08/2022

Meeting Minutes for:
March Board Meeting
Yuma International Airport, Conference Room
Tuesday, March 08, 2022 at 04:00 PM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00PM on March 8, 2022 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Bill Craft, President.

    YCAA DIRECTORS PRESENT WERE:
    Bill Craft, President
    Dean Hager, 1st Vice President
    Russell Jones, 2nd Vice President
    Stanley Gourley, Treasurer
    Eric Saltzer, Secretary
    William Fox, Director
    Albert Gardner, Director (joined the meeting at 4:04PM)
    Juan Guzman, Director (joined the meeting at 4:05PM)
    Ken Scott, Director

    YCAA DIRECTORS ABSENT WERE:
    Reetika Dhawan, Director
    Jenny Torres, Director

    ALSO PRESENT WERE:
    Gerald Hinkle, Jr., Chief Financial Officer
    Juan Trasvina, Director of Operations
    Andrea Lopez, Executive Assistant
    Gen Grosse, Property/Community Relations
    Lt Colonel Mike Hayes, USMC, Military Liaison
    Greg McShane, MCAS Operations Officer

    CALL TO THE PUBLIC
    There were no Public Comments

    APPROVAL OF MINUTES
    Mr. Craft, the YCAA President, called for a motion to approve the minutes of the February 8, 2022, Regular Board Meeting. Mr. Jones so moved. Mr. Gourley seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Saltzer
    Mr. Fox
    Mr. Scott

    Votes Opposed: None

    COMMITTEE REPORTS
    1) Strategic Planning Committee Chair, Russ Jones, will provide a summary on the February 28, 2022, meeting.

    Strategic Planning Committee Chair, Russ Jones, provided a briefing about the February 28, 2022, committee meeting regarding the Airport Master Plan.

    The Strategic Planning Committee recommended the YCAA Board of Directors consider acceptance and adoption of the proposed Airport Master Plan as presented, contingent upon final review by Airport Staff, Regular Agenda Item #3.

    2) Finance Committee Chair, Stanley Gourley, will provide a summary on the February 28, 2022, meeting.

    Finance Committee Chair, Stanley Gourley, provided a briefing about the February 28, 2022, committee meeting regarding retirement of Note #1944 and the Airport Master Plan.

    The Finance Committee recommended the YCAA Board of Directors consider retirement of Note #1944 as briefed, Regular Agenda Item #2. The Committee also recommended the YCAA Board of Directors consider acceptance and adoption of the proposed Airport Master Plan as presented, contingent upon final review by Airport Staff, Regular Agenda Item #3.

    3) Public Relations Committee Chair, Eric Saltzer, will provide a summary on the February 28, 2022, meeting.

    Public Relations Committee Chair, Eric Saltzer, provided a briefing about the February 28, 2022, committee meeting regarding the Airport Master Plan.

    The Public Relations Committee recommended the YCAA Board of Directors consider acceptance and adoption of the proposed Airport Master Plan as presented, contingent upon final review by Airport Staff, Regular Agenda Item #3.

    4) Elections and Personnel Committee Chair, Reetika Dhawan, will provide a summary on the February 28, 2022, meeting.

    Elections and Personnel Committee Chair, Reetika Dhawan was not in attendance therefore President Craft provided a briefing about the February 28, 2022 committee meeting regarding the Airport Master Plan.

    The Elections and Personnel Committee recommended the YCAA Board of Directors consider acceptance and adoption of the proposed Airport Master Plan as presented, contingent upon final review by Airport Staff, Regular Agenda Item #3.

    REGULAR AGENDA

    1) Monthly report by Chief Financial Officer on current financial status.

    Mr. Hinkle, Chief Financial Officer, provided an update to the Board about the YCAA’s current financial status.

    Mr. Hinkle’s update included updates about the Rent Car agencies, Brewers restaurant, TSA screening throughput numbers and American Airlines’ updates load capacities.

    Upon completion of Mr. Hinkle’s briefing, members of the Board inquired as to the possibility of LAX being added as a destination and the likelihood of our existing airline utilizing larger aircraft to help increase capacity without expanding the number of flights. Mr. Hinkle shared recent studies indicate higher passenger travel to destinations including Denver, northern California, Portland, Oregon and Seattle, Washington. He further stated that Airport Director, Ms. Brown has several meetings scheduled with Airlines and the Airport’s Airline Consultant throughout the year to encourage access to these destinations.

    2) Discussion and possible action related to the retirement of Note #1944 held by 1st Bank Yuma, using funds on deposit, in an amount necessary to repay the entire remaining balance on March 11, 2022, estimated at $1,209,664.37.

    Mr. Craft, the YCAA President, provided an analysis of the YCAA’s existing long-term debt, including a description of existing terms. The consideration was initiated by concerns over the possibility of the increases in the Prime Rate of interest which would immediately increase the cost of Note #1944 which has a variable rate of interest. The President reminded the Directors of the Finance Committee’s recommendation to retire Note #1944 using the YCAA’s elevated balances of cash on hand and confirmed with staff the $4.7 Million of Capital Reserves that would remain if retirement of Note #1944 was authorized.

    Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, Airport Director, or their designated representative to expedite an Off-Budget expenditure in an amount necessary to repay the entire remaining balance of long-term note payable #1944 held by 1st Bank Yuma, on March 11, 2022, estimated at $1,209,664.37. Mr. Hager so moved. Mr. Jones seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Saltzer
    Mr. Fox
    Mr. Gardner
    Mr. Guzman
    Mr. Scott

    Votes Opposed: None

    3) Discussion and possible action to accept and adopt the proposed Airport Master Plan as presented contingent upon any revision and the final review by Airport Staff.

    Mr. Craft, the YCAA President, shared that each Committee met with the YCAA’s consultant, Mead and Hunt on February 28, 2022 to discuss the Airport Master Plan. Mr. Craft reported staff is currently proof-reading the document and expected modifications would be minor and or clerical in nature. All Committees have recommended the Airport Master Plan be accepted and adopted contingent upon completion of staff revisions.

    Mr. Craft, the YCAA President, called for a motion to authorize the President, Airport Director, or their designated representative to accept and adopt the proposed Airport Master Plan as presented, contingent upon any revisions and the final review by the Airport Staff. Mr. Hager so moved. Mr. Scott seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Saltzer
    Mr. Fox
    Mr. Gardner
    Mr. Guzman
    Mr. Scott

    Votes Opposed: None

    4) Discussion and possible action to accept the ADOT Grant Agreement #GRT-22-0008524-T in the amount of $178,884 for Taxiway Z pavement preservation at the Yuma International Airport, contingent upon final review by Airport staff and Airport Counsel.

    Mr. Craft, the YCAA President, explained how the Arizona DOT Aeronautics division manages the airport’s pavement preservation program mandated by grant assurances. The proposed grant is a separate funding source that is solely for pavement preservation projects as identified in the ADOT report by an independent engineering company (Applied Pavement Technology). This project involves improving the paved surface of Taxiway Z and includes necessary striping. ADOT oversees the entire project that includes development of the required scope of work, design, and construction management. The YCAA’s responsibility is to accept the grant and provide the 10% match. Mr. Craft further explained the YCAA’s 10% match in the amount of $17,888.40 would be funded from its Capital Reserves.

    Staff recommends the Board of Directors provide the President and/or Airport Director the authority to execute the grant agreement and proceed with the project.

    Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, Airport Director, or their designated representative to sign all necessary documents to accept ADOT Grant Agreement #GRT-22-0008524-T and approve the estimated expenditure of $17,888.40 from Capital Reserves for the 10% required match, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Jones so moved. Mr. Gardner seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Saltzer
    Mr. Fox
    Mr. Gardner
    Mr. Guzman
    Mr. Scott

    Votes Opposed: None

    MILITARY LIAISON
    Lt Colonel Mike Hayes, USMC, Military Liaison, provided updates at MCAS Yuma.

    5) The Airport Director, Ms. Brown was unable to attend the Board meeting as she was invited as a panelist for the AAAE/ACI-NA Airport Customer Experience Symposium to discuss “C-Suite Perspectives”, an interactive discussion providing best practices and tips to enhance the customer experience from a C-Suite perspective.

    In Ms. Brown’s absence, airport staff provided updates regarding current construction projects, associated contracts, FAA/ADOT grants, airport operations, Rolle Airfield, general aviation, marketing efforts, terminal improvements, airline recruitment and retention efforts, future events, other Airport business and items of interest with the city and county or other federal or state.

    CALL TO THE PUBLIC
    There were no Public Comments.

    ADJOURNMENT
    There being no further business before the Board the meeting adjourned at 4:42PM.




    // Approved //
    Eric Saltzer
    Secretary, Yuma County Airport Authority; Public Relations Committee Chairman


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