02/13/2024

Meeting Minutes for:
February Board Meeting
Yuma International Airport, Conference Room
Tuesday, February 13, 2024 at 04:00 PM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00PM on February 13, 2024, in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Bill Craft, President.

    YCAA DIRECTORS PRESENT WERE:
    Bill Craft, President
    Dean Hager, 1st Vice President
    Russell Jones, 2nd Vice President
    Stanley Gourley, Treasurer
    Reetika Dhawan, Director (Joined the meeting at 4:04PM)
    William Fox, Director
    Albert Gardner, Director
    Ken Scott, Director
    Jenny Torres, Director
    Dr. Brian Cullen, Director

    YCAA DIRECTORS ABSENT WERE:
    Juan Guzman, Secretary

    ALSO PRESENT WERE:
    Gladys Brown, Airport Director
    Gerald Hinkle, Jr., Chief Financial Officer
    Andrea Lopez, Executive Assistant
    Greg McShane, MCAS Operations Officer
    Silvia Gunderman, 1st Bank Yuma
    Ryan Hart, Million Air Yuma
    Julian Alcantar, American Airlines

    ANNOUNCEMENTS
    1) The YCAA will recognize the Airport's 2023 Employee of the Year.

    Ms. Brown, the Airport Director, announced the 2023 Employee of the Year, Sandra Mendivil. Mrs. Mendivil joined the YCAA on April 7, 2016, as the finance and human resources specialist. Ms. Mendivil was unable to attend the meeting due to a prior commitment.

    2) The Airport Staff will introduce the new Station Manager, Mr. Julian Alcantar for American Airlines Yuma.

    Ms. Brown introduced Mr. Julian Alcantar as the new Piedmont Airline’s Station Manager. She stated the YCAA team is extremely pleased Mr. Jarvis accepted the position at Piedmont.

    Mr. Alcantar expressed his excitement about joining the Airport team and shared his advancement within the airline industry.

    CALL TO THE PUBLIC
    There were no Public Comments.

    APPROVAL OF MINUTES
    Mr. Craft, the YCAA President, called for a motion to approve the minutes of the January 9, 2024, Annual Board Meeting. Mr. Scott so moved. Mr. Hager seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Fox
    Mr. Gardner
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    Mr. Craft, the YCAA President, called for a motion to approve the minutes of the January 9, 2024, Regular Board Meeting. Mr. Jones so moved. Ms. Torres seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Fox
    Mr. Gardner
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    COMMITTEE REPORT
    1) Finance Committee Chair, Stanley Gourley, will provide a summary of the February 8, 2024, meeting.

    Mr. Gourley, Finance Committee Chair, provided a summary of the February 8, 2024 meeting.


    Mr. Gourley, Committee Chair described several important elements of the meeting including the Committee’s consensus to recommend that the Board of Directors authorize the “Off-Budget” expenditure of Capital Reserves for the remodel of the 1st floor restrooms in the Yuma Internation Airport Passenger Terminal Building which was originally around $500,000. Ms. Brown shared that the Airport did receive the cost to renovate and it was proposed at $525,000. He informed the Board that the Committee did recommend that the Board consider a reinvestment of $2,000,000 into a Certificate of Deposit (CD) at 1st Bank Yuma, upon the expiration of the existing CD set to mature on February 24, 2024. The Committee was presented with a number of CD’s with differing terms, rates of return and penalties for early withdrawal leading to a discussion during Regular Agenda Item #3 in which the Board would provide staff with direction.

    REGULAR AGENDA
    1) Discussion and possible action to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to enter into a construction contract with the United States Department of the Army in the amount of $307,585.00 for repairs to the HCA Lagoon at Yuma Proving Ground, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

    Ms. Brown, the Airport Director, explained on November 14, 2023, the YCAA authorized the Airport Director to enter into an Intergovernmental Service Agreement (IGSA) for the purpose of providing a framework for the YCAA to manage construction projects located at the United States Department of the Army’s Yuma Proving Ground (YPG). This agreement has led to the first construction contract entitled Task Order 1657PW23.

    Ms. Brown shared the YCAA intends to contract with Gutierrez Canales Engineering, PC (GCE) to perform the improvements in accordance with the contract documents.

    Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to enter into a construction contract with the United States Department of the Army in the amount of $307,585.00 for repairs to the HCA Sewer Lagoon at Yuma Proving Ground, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Gourley so moved. Mr. Hager seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Ms. Dhawan
    Mr. Fox
    Mr. Gardner
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    2) Discussion and possible action to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to enter into a construction contract with Gutierrez Canales Engineering, PC in the amount of $271,089.40 for repairs to the HCA Lagoon at Yuma Proving Ground, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

    Ms. Brown, the Airport Director, started by referencing Agenda Item #1 in which the YCAA is contemplating entering into a contract with GCE to perform the improvements detailed in YPG Task Order #1657PW23 (Contract) between YPG and the YCAA, which would involve making repairs to concrete sections of the HCA Sewer Lagoon at YPG which has experienced a considerable amount of concrete cracking, buckling and soil erosion.

    Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to enter into a construction contract with Gutierrez Canales Engineering, PC in the amount of $271,089.40 for repairs to the HCA Lagoon at Yuma Proving Ground, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Gourley so moved. Mr. Scott seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Ms. Dhawan
    Mr. Fox
    Mr. Gardner
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    3) Discussion and clarification regarding the possible investment of Capital Reserves into a $2,000,000 Certificate of Deposit.

    Ms. Brown, the Airport Director, reminded the Board of the YCAA’s investment into a $2 Million 12-month Certificate of Deposit (CD) at 1st Bank Yuma in February of 2023. Ms. Brown explained that with this CD will maturing on February 24, 2024, with an expected balance of $2,080,000 available direction is being sought as to whether the principal of $2 Million would be invested into another CD. The Finance Committee has recommended the investment with a number of options available to consider.

    After clarification on the various rates and options the consensus of the Board was to direct staff to proceed with the a $2 Million investment into a 36-month CD with 1st Bank Yuma which will earn 3.93% annual rate of interest and a APR Yield of 4% if held to maturity.

    4) Discussion and possible action to authorize the Airport Director to invest up to $525,000 of Capital Reserves, as an “Off-Budget” expenditure for the Yuma International Airport Passenger Terminal 1st floor public restrooms remodel project.

    Ms. Brown, the Airport Director, explained the installation of a new terrazzo flooring system on the 1st floor of the passenger terminal building will include flooring inside all four public restrooms. While this work may be accomplished without extensive damage to the existing fixtures, the project has made the remodel of these 25-year-old restrooms a priority. Ms. Brown described how the YCAA invested operational funds into the design of a complete remodel of these restrooms, along with a proposal for the cost to construct the improvements. The completed design was discussed in some detail with the Finance Committee at its February 8, 2024 meeting at which the Committee recommended that the Board of Directors authorize the Airport Director to expend up to $525,000 on the remodel project through an “Off-Budget” process which will utilize Capital Reserves.

    Mr. Craft, the YCAA President, called for a motion to authorize the Airport Director to invest up to $525,000 of Capital Reserves, as an “Off-Budget” expenditure for the Yuma International Airport Passenger Terminal 1st floor public restrooms remodel project. Mr. Scott so moved. Mr. Gourley seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Ms. Dhawan
    Mr. Fox
    Mr. Gardner
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    5) Monthly report by the Airport Director on current financial status.

    Mr. Hinkle, Chief Financial Officer, briefed the Board on our current financial status. Mr. Hinkle also provided an update on operations by the airport’s Rent Car Agencies, Airport’s Parking Lot and Brewers restaurant.

    MILITARY LIAISON
    Greg McShane, MCAS Operations Officer, MCAS Yuma provided updates at MCAS Yuma.

    6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings, and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Airfield, airline recruitment and retention efforts, general aviation, future events, and other Airport business.

    Ms. Brown, the Airport Director, provided a presentation on the status of airfield operations to include the runways and taxiways, VirTower Reports for Rolle and NYL, Big Adventure Hangar Power update, Terminal Lighting updates, American Airlines updates along with the load capacities and schedule, marketing and community outreach over the past month to include social media.

    ADJOURNMENT
    There being no further business before the Board the meeting adjourned at 4:53PM.



    // Approved //
    Bill Craft
    President, Yuma County Airport Authority
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