08/13/2024

Meeting Minutes for:
August Board Meeting
Yuma International Airport, Conference Room
Tuesday, August 13, 2024 at 04:01 PM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:01 PM on August 13, 2024, in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Bill Craft, President.

    YCAA DIRECTORS PRESENT WERE:
    Bill Craft, President
    Dean Hager, 1st Vice President
    Russell Jones, 2nd Vice President
    Stanley Gourley, Treasurer
    Juan Guzman, Secretary
    Reetika Dhawan, Director
    William Fox, Director
    Ken Scott, Director (Joined the meeting at 4:09PM)
    Jenny Torres, Director
    Dr. Brian Cullen, Director

    YCAA DIRECTORS ABSENT WERE:
    Albert Gardner, Director

    ALSO PRESENT WERE:
    Gladys Brown, Airport Director
    Gerald Hinkle, Jr., Chief Financial Officer
    Greg McShane, MCAS Operations Officer
    Silvia Gunderman, 1st Bank Yuma
    Ryan Hart, Million Air Yuma

    CALL TO THE PUBLIC
    There were no Public Comments.

    APPROVAL OF MINUTES
    Mr. Craft, the YCAA President, called for a motion to approve the minutes of the June 11, 2024, Regular Board Meeting. Mr. Gourley so moved. Mr. Hager seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    COMMITTEE REPORTS

    1)Elections and Personnel Committee Chair, Reetika Dhawan, will provide a summary on the July 18, 2024, Meeting.

    Ms. Dhawan, Elections and Personnel Committee Chair provided a summary on the July 18, 2024, meeting. She explained there was a completed review of the Airport Director evaluations submitted by individual Board Directors. Ms. Dhawan further described that the Committee had a recommendation for the Board of Directors to consider during executive session as provided in the agenda.

    2) Finance Committee Chair, Stanley Gourley, will provide a summary on the August 6, 2024, Meeting.

    Stanley Gourley, Finance Committee Chair provided a brief summary of the August 6, 2024, Meeting. He explained the Finance Committee came to a consensus to recommend the Board of Directors authorize updating the existing YCAA administrative policy Resolution #01-02 from 2002 related to the authorization of financial transactions including establishing a regular review of this policy on an annual basis which will be briefed in Agenda Item #1.

    There was an overview of the FY24 and the year-to-date report on the budget and that will be presented as one of the regular agenda items by CFO Hinkle.

    Mr. Gourley also described how the committee reviewed the proposed FY25 annual budget and discussion on some slight revisions to include having a nonaeronautical line item for the YPG revenue. Mr. Gourley informed the Board that the Committee recommends the Board of Directors adopt the Yuma International Airport Proposed FY25 Budget as stated in Agenda Item #3.

    Mr. Gourley further described that the Committee had a recommendation regarding the Airport Director Performance Evaluation for the Board of Directors to consider during executive session as provided in the agenda.

    REGULAR AGENDA
    1) Discussion and possible action to authorize YCAA Resolution #01-24 which updates existing YCAA administrative policy established in 2002 via Resolution #01-02 in regard to signature authority.

    Ms. Brown, Airport Director, explained the Strategic Planning Committee and the Finance Committee did discuss the current Resolution and recommended the Board of Directors consider authorizing updated guidance in the form of YCAA Resolution #01-24 which updates administrative policy and the internal controls of the YCAA by increasing the levels of signatory authorization which states transactions of $1,000 or less can be executed by a single signatory. All transactions over $1,000 require two signatures. Transaction in excess of $100,000 require at least one signatory be a Board Member.

    Mr. Craft, the YCAA President, called for a motion to update existing YCAA administrative policy contained in Resolution #01-02, by authorization of Resolution #01-24 dated August 13, 2024, related to signature authority contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Hager so moved. Mr. Gourley seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    2) Discussion and possible action to authorize the President, Airport Director or their authorized representative to sign all documents necessary to accept an ADOT APMS Grant to fund improvements to the runway at Rolle Airfield subject to final review by airport staff and legal counsel.

    Ms. Brown, Airport Director explained the YCAA accepts FAA Airport Improvement Program grants which includes a requirement to maintain the improvements. Airports in Arizona can participate in an Airport Pavement Management System (APMS) sponsored and managed by the Arizona Department of Transportation (ADOT) which provides pavement evaluation and periodic Maintenance in return for a 10% match of construction costs. Now the YCAA has a lease with the BOR for Rolle Airfield, the APMS program can be utilized for Rolle.

    The APMS program has identified pavement maintenance necessary for Rolle Airfield Airport and is proposing to invest an estimated $541,000. in improvements to begin in March/April of 2025. The YCAA needs to “Accept” this ADOT APMS Grant. Accepting this offer will require a matching contribution estimated at $54,100 which will be funded by the YCAA’s Capital Reserves.

    Mr. Craft, the YCAA President, called for a motion to authorize the President, Airport Director or their authorized representative to sign all documents necessary to accept an ADOT APMS Grant to fund improvements to the runway at Rolle Airfield contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Gourley so moved. Mr. Jones seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    3) Discussion and possible action to adopt and approve the proposed FY25 budget as presented by the Finance Committee and Airport Staff.

    Ms. Brown, the Airport Director, briefed the Board on the overall numbers contained in the Proposed FY25 Budget. She informed the Board that the Proposed FY25 Budget contains almost $4.9 Million of revenues expenses. She also described how the Proposed FY25 Budget underwent a detailed review and received a consensus from the Finance Committee to recommend it be adopted by the Board of Directors. The proposed FY25 Budget was formulated based on a combination of historical performance, trending, and fiscal planning necessary to achieve the objectives of the Authority.

    Mr. Craft, the YCAA President, called for a motion to adopt and approve the Proposed FY25 Budget as presented, including the Authorization to expend up to $400,000 on Capital Improvements “Off-Budget” as discussed and presented. Mr. Gourley so moved. Mr. Guzman seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    4) Monthly report by Chief Financial Officer on current financial status.

    Mr. Hinkle, Chief Financial Officer, briefed the Board on our current financial status. Mr. Hinkle also provided an update on operations by the airport’s Rent Car Agencies, Airport’s Parking Lot and Brewers restaurant.

    MILITARY LIAISON
    Greg McShane, MCAS Operations Officer, MCAS Yuma provided updates at MCAS Yuma.

    5) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings, and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Airfield, airline recruitment and retention efforts, general aviation, future events, and other Airport business.

    Ms. Brown, the Airport Director, provided a updates on Million Air FBO Renovation, Fence Line Cleanup, West Restroom Renovations, Airport Property NORTH of CBP OAM Facilities, Joe Foss Facility Suites 1 and 2, Refurbishment, Airport Conference Room Renovation, Carpet Replacement Throughout Admin/2nd Floor, American Airlines Break Room, American Airlines load capacities, IGSA Projects, marketing and community outreach over the past month to include social media.

    6) Discussion and possible action regarding the performance evaluation of the Airport Director. Possible executive session for discussion and/or consideration of the performance evaluation of the Airport Director, and related personnel matters under the provision of A.R.S. § 38-431.03(A)(1).

    The Airport Director, YCAA President and Elections and Personnel Chair provided information regarding the performance evaluation process as stipulated in the Airport Director’s employment agreement. This evaluation, performed by the Board of Directors as a whole, involves the utilization of an evaluation form. Members of the Board were provided with the Employment Agreement which contains the Airport Director’s job description, and other key elements such as a salary schedule and details about the evaluation process. The Board was provided with the results of the performance evaluation forms collected, as well as the Committee’s recommendation regarding possible salary adjustments or supplements for consideration.

    Mr. Craft, the YCAA President, called for a motion to enter executive session for discussion and/or consideration of the performance evaluation of the Airport Director, and related personnel matters under the provision of A.R.S. § 38-431.03(A)(1). Mr. Jones so moved; Mr. Gourley seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    Mr. Craft excused the Public at 5:03PM so the Board could enter Executive Session.

    The Board began Executive Session at 5:07PM after excusing YCAA staff including Ms. Brown and remained in executive session until 5:36PM.

    RECONVENE REGULAR BOARD SESSION
    The Board reconvened its regular session at 5:37PM.

    Mr. Craft, the YCAA President, called for a motion to approve the direction agreed to in executive session regarding the Airport Director’s retention and financial compensation. Mr. Hager so moved. Mr. Gourley seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Craft
    Mr. Hager
    Mr. Jones
    Mr. Gourley
    Mr. Guzman
    Ms. Dhawan
    Mr. Fox
    Mr. Scott
    Ms. Torres
    Dr. Cullen

    Votes Opposed: None

    CALL TO THE PUBLIC
    There were no Public Comments.

    ADJOURNMENT
    There being no further business before the Board the meeting adjourned at 5:37PM.



    // Approved //
    Juan Guzman
    Secretary, Yuma County Airport Authority; Public Relations Committee Chairman


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