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Meeting Minutes for:
Strategic Planning Committee Meeting
Yuma International Airport, Conference Room
Tuesday, May 21, 2024 at 09:05 AM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Strategic Planning Committee Meeting of the Board of Directors was called to order at 9:05AM on May 21, 2024, in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Russell Jones, Committee Chairman.
YCAA STRATEGIC PLANNING COMMITTEE MEMBERS PRESENT WERE:
Russell Jones, YCAA 2nd Vice President and Committee Chairman
Dean Hager, 1st Vice President
YCAA STRATEGIC PLANNING COMMITTEE MEMBERS ABSENT WERE:
Jenny Torres, Director
Juan Guzman, Secretary
Albert Gardner, Director
ALSO PRESENT WERE:
Gladys Brown, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Andrea Lopez, Executive Assistant
CALL TO THE PUBLIC
There were no Public Comments.
REGULAR AGENDA
1) Strategic Planning Committee discussion and possible recommendation to adopt the Yuma International Airport 2025 - 2029 and Rolle Airfield 2026- 2030 Airport Capital Improvement Plan (ACIP) as presented.
Ms. Brown, Airport Director, described the planning process necessary to obtain this FAA capital improvement funding which involves the development of an Airport Capital Improvement Program (ACIP) which is reviewed and ultimately approved by each grantor agency. She provided the Committee with the most recent schedule of estimated project costs and anticipated funding requests for both the Yuma International Airport and Rolle Airfield. A brief discussion ensued related to a couple of projects included and how their progress would be scheduled.
After an extensive discussion, the Committee came to a consensus to recommend to the Board of Directors approve the Yuma International Airport 2025 - 2029 and Rolle Airfield 2026- 2030 Airport Capital Improvement Plan (ACIP) as presented.
2) Strategic Planning Committee discussion and possible recommendation to update existing YCAA administrative policy contained in Resolution #01-02 dated January 8, 2002 in regards to signature authority.
Ms. Brown, Airport Director, described the current administrative policy regarding financial signature authority that was established in YCAA Resolution #01-02 dated January 8, 2002. The purpose of this policy is to provide guidance in determining the importance and impact of individual financial transactions and provide necessary oversight measures as a matter of internal control which escalates based on the monetary value.
Ms. Brown explained since the adoption of these policies over twenty-two years ago, the nature of financial transactions undertaken by the YCAA has changed dramatically as a result of an expanded level of operations and the effects of inflation. Mr. Hinkle, the Chief Financial Officer, described how the risk of having a single signatory initiate a financial transaction of $500 has significantly decreased in 2024 dollars as compared to 2002 dollars when YCAA’s overall budget has increased from $1.2 Million to almost $4.9 Million respectively.
As a result of this situation, an ever-increasing number of transactions are being processed using more than a single signatory and having to summon a Board Member to authorize typical operational expenditures has become ever more common.
The Committee did not believe updating existing policy to establish signatory authority being vested in the President, Secretary, Treasurer, Airport Director and Chief Financial Officer needed to be altered but considered the possibility of increasing the dollar values associated with authorizing financial transactions as follows:
- Transactions of $1,000 or less require authorization of a single signatory.
- Transactions over $1,000 require authorization by two signatories.
- Transactions in excess of $100,000 require at least one signatory to be a Board Member.
The Committee came to a consensus to provide the Finance Committee with its recommendation regarding an update to existing YCAA administrative policy related to the authorization of financial transactions including establishing a regular review of this policy on an annual basis.
3) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings, and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Airfield, airline recruitment and retention efforts, general aviation, future events, and other Airport business.
Ms. Brown’s discussion included an update on YPG IGSA updates, Capital Outlay projects expenditures to date update, Capital Outlay projects planned expenditures, Wish List for this FY Projects update, and first floor restroom renovation update.
CALL TO THE PUBLIC
There were no Public Comments.
ADJOURNMENT
There being no further business before the Committee the meeting adjourned at 10:23AM.
// Approved //
Russell Jones
2nd Vice President, Yuma County Airport Authority; Strategic Planning Committee Chairman | |
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| Tue Oct 8, 2024 -- October Board |
| Mon Oct 7, 2024 -- Finance Committee |
| Tue Sep 10, 2024 -- September Board |
| Tue Aug 13, 2024 -- August Board |
| Tue Aug 6, 2024 -- Finance Committee |
| Thu Jul 18, 2024 -- Elections ad Personnel Committee |
| Tue Jun 11, 2024 -- June Board |
| Tue May 21, 2024 -- Strategic Planning Committee |
| Tue May 14, 2024 -- May Board |
| Tue Apr 9, 2024 -- April Board |
| Tue Mar 12, 2024 -- March Board |
| Tue Feb 13, 2024 -- February Board |
| Thu Feb 8, 2024 -- Finance Committee Meeting Minutes |
| Tue Jan 9, 2024 -- January Board |
| Tue Jan 9, 2024 -- Annual Board Meeting 2024 |
| Tue Dec 12, 2023 -- December Board |
| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
| Tue Oct 24, 2023 -- Executive Committee |
| Tue Oct 10, 2023 -- October Board |
| Mon Sep 18, 2023 -- Elections and Personnel Committee |
| Tue Sep 12, 2023 -- September Board |
| Mon Aug 28, 2023 -- Special Board |
| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
| Tue Aug 1, 2023 -- Elections and Personnel Committee |
| Tue Jun 13, 2023 -- June Board |
| Wed Jun 7, 2023 -- Strategic Planning Committee |
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