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Meeting Minutes for:
May Board Meeting
Yuma International Airport, Conference Room
Tuesday, May 12, 2020 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00 PM on May 12, 2020 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Bill Craft, President.
YCAA DIRECTORS PRESENT WERE:
Bill Craft, President
Dean Hager, 1st Vice President
Linda Morgan, 2nd Vice President (attended the meeting telephonically and via Zoom)
Eric Saltzer, Treasurer
Russell Jones, Secretary
Dr. Brian Cullen, DMD, Director (Joined the meeting at 4:01PM)
Reetika Dhawan, Director
William Fox, Director (attended the meeting telephonically and via Zoom)
Albert Gardner, Director
Juan Guzman, Director (attended the meeting telephonically and via Zoom)
Randall Nelson, Director
YCAA DIRECTORS ABSENT WERE:
None
ALSO PRESENT WERE:
Gladys Brown, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Andrea Lopez, Executive Assistant
Greg McShane, MCAS Operations Officer
Ken Scott, ASN Volunteer
CALL TO THE PUBLIC
There were no Public Comments.
APPROVAL OF MINUTES
Mr. Craft, the YCAA President called for a motion to approve the minutes of the April 14, 2020 Board Meeting. Mr. Jones so moved. Ms. Dhawan seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
COMMITTEE REPORTS
1) Finance Committee Chair Eric Saltzer and Airport Director Gladys Brown, provided a summary of the May 6, 2020 Finance Committee Meeting which included:
- Rent Car Agency Lease Rent and Concession Abatement
- Hertz Maintenance Building Rent Abatement
- AIP Grant for Design of GA Apron Rehabilitation
- CARES Grant
2) Strategic Planning Committee Chair Russ Jones, provided a summary of the May 8, 2020 Strategic Planning Committee Meeting which included:
- Airport Capital Improvement Plan (ACIP)
- 40th Street Sewer Lift Station
Chairman Jones also shared the San Luis and Somerton road future developments and concerns which are being addressed in the future.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status.
Mr. Hinkle, Chief Financial Officer briefed the Board on our current financial status.
2) Discussion and Possible Action to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA AIP Grant #3-04-0053-0039-2020 in the amount of $126,862.00 for the purpose of funding the Engineering and Design of the GA Apron Rehabilitation Project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director, explained the Airport expects to receive, in the coming days, our latest Airport Capital Improvement Program (ACIP) Grant to fund the design and engineering cost for the GA Apron Rehabilitation project. She explained the Grant offer will be in the amount of $126,862 and will be disseminated to YCAA through the reimbursement of eligible project expenses without the necessity of a match.
Mr. Craft, the YCAA President called for a motion to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA AIP Grant #3-04-0053-0039-2020 in the amount of $126,862.00 for the purpose of funding the Engineering and Design of the GA Apron Rehabilitation Project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Hager so moved. Mr. Gardner seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
3) Discussion and Possible Action to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA CARES Grant #3-04-0053-0040-2020 in the approximate amount of $4,420,354.00 for the purpose of funding the debt service, payroll and operational expenses of the YCAA, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director, described the CARES Grant Offer received on May 5, 2020. The Grant is in the amount of $4,420,354 and will be disseminated to YCAA through the reimbursement of eligible expenses to include costs incurred on or after January 20, 2020 including:
All Airport related costs such as:
-Debt service
-Operational costs
-Payroll and payroll related expenses
After a brief discussion about the nature of the grant and eligible expenses, Mr. Craft, the YCAA President called for a motion to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to accept FAA CARES Grant #3-04-0053-0040-2020 in the approximate amount of $4,420,354.00 for the purpose of funding the debt service, payroll and operational expenses of the YCAA, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Jones so moved. Mr. Nelson seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
4) Discussion and Possible Action to authorize the YCAA President, Airport Director, or their designated representative to enter into agreements to allow the abatement of rents from Enterprise, Budget, Avis and Hertz rent car agencies, for the months of April, May, June, July, August and September of 2020, as well as suspend the required monthly installment payment of the Minimum Annual Guarantee effective April 2020 through September 2020, due to the unprecedented events currently taking place nationally, directly impacting all lines of business, contingent upon the YCAA’s receipt of the CARES grant, and final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director described how the Rent Car Agencies have requested, and the Finance Committee has recommended rent abatement and retroactive suspension of the monthly Minimum Annual Guarantee (MAG) for Six Months (April – Sept). She explained to the Board the financial impact which includes monthly space (fixed) rent for all four totals $7,500 = $45,000 for Six Months. The Monthly MAG totals $46,596 for all four = $279,576 for Six Months. Ms. Brown explained to the Board the existing relief formula has already eliminated the MAG effective May 2020.
After a brief discussion, Mr. Craft, the YCAA President called for a motion to authorize the YCAA President, Airport Director, or their designated representative to enter into agreements to allow the abatement of rents from Enterprise, Budget, Avis and Hertz rent car agencies, for the months of April, May, June, July, August and September of 2020, as well as suspend the required monthly installment payment of the Minimum Annual Guarantee effective April 2020 through September 2020, due to the unprecedented events currently taking place nationally, directly impacting all lines of business, contingent upon the YCAA’s receipt of the CARES grant, and final review and approval by Airport Staff and Airport Legal Counsel. Mr. Gardner so moved. Ms. Dhawan seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
5) Discussion and Possible Action to authorize the YCAA President, Airport Director, or their designated representative to enter into an agreement to allow the abatement of rents due from Hertz for the rent car maintenance building for the months of April, May, June, July, August and September of 2020 due to the unprecedented events currently taking place nationally, which is directly impacting all lines of business, contingent upon the YCAA’s receipt of the CARES grant, and final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director described the nature of the Hertz Car Maintenance building lease, which has no provision allowing for rent relief during periods of extremely low activity levels, and explained the rationale behind providing the proposed relief as recommended by the Finance Committee. Ms. Brown continued by enumerating the revenues that would be lost by this action as $30,006 total or $5,001 per month.
Mr. Craft, the YCAA President called for a motion to authorize the YCAA President, Airport Director, or their designated representative to enter into an agreement to allow the abatement of rents due from Hertz for the rent car maintenance building for the months of April, May, June, July, August and September of 2020 due to the unprecedented events currently taking place nationally, which is directly impacting all lines of business, contingent upon the YCAA’s receipt of the CARES grant, and final review and approval by Airport Staff and Airport Legal Counsel. Mr. Hager so moved. Mr. Jones seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
6) Discussion and Possible Action to adopt the Yuma International Airport 2021 - 2025 and Rolle Airfield 2022 - 2026 Airport Capital Improvement Plan (ACIP) as presented.
Ms. Brown, the Airport Director briefly described necessity for submission of the Airport’s Capital Improvement Project plans for the next five years and how those plans are broken out between the FAA and the ADOT. She further described how the process continues for Rolle Airfield, even when the Airport does not currently qualify for such funding in order to keep funding options available when the issue is resolved. The issue needing to be resolved is the current amount residing on the license permit and the agent for the permit. Ms. Brown also mentioned that the proposed ACIP schedules for both Yuma International Airport and Rolle Airfield Airport had been supported by the Strategic Planning Committee.
Mr. Craft, the YCAA President called for a motion to adopt the Yuma International Airport 2021 - 2025 and Rolle Airfield 2022 - 2026 Airport Capital Improvement Plan (ACIP) as presented. Mr. Jones so moved. Mr. Nelson seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
7) Discussion and Possible Action to authorize the YCAA President, Airport Director, or their designated representative to lease 1,580 Sq. Ft. of office space in the Quimby Aviation Center from October 1, 2020 through September 30, 2024, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director provided the proposed agreement and the extended process involved in getting it in place, especially thanking CFO Hinkle for his diligence in getting the agreement. Ms. Brown went over the proposed terms and the facility being utilized by the FAA Maintenance Team, which has been in place for many years. After a brief discussion of the process involved, Ms. Brown stated that the proposed agreement had no financial impact on the Airport’s existing FY20 budget, CFO Hinkle confirmed this, since its adoption had been contemplated during the budgeting process.
Mr. Craft, the YCAA President called for a motion to authorize the YCAA President, Airport Director, or their designated representative to lease 1,580 Sq. Ft. of office space in the Quimby Aviation Center from October 1, 2020 through September 30, 2024, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Gardner so moved. Mr. Hager seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Gardner
Dr. Cullen
Mr. Nelson
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
MILITARY LIAISON
Greg McShane, MCAS Yuma Airfield Operations Officer stated MCAS Yuma Airshow 2021 is in the works. He then gave a brief on the MOOG runway FOD Detectors which are under construction on the airfield.
8) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Airfield, airline recruitment and retention efforts, general aviation, future events, and other Airport business.
Ms. Brown, Airport Director, provided a presentation on the operational status of the airfield. She then briefed the Board on the status of airfield operations to include the runways and taxiways, airline updates, marketing and community outreach over the past month.
CALL TO THE PUBLIC
There were no Public Comments.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 4:51PM.
// Approved //
Russell Jones
Secretary Yuma County Airport Authority; Strategic Planning Committee Chairman | |
| | Other Board Minutes
 | Tue Apr 9, 2024 -- April Board |
| Tue Mar 12, 2024 -- March Board |
| Tue Feb 13, 2024 -- February Board |
 | Thu Feb 8, 2024 -- Finance Committee Meeting Minutes |
| Tue Jan 9, 2024 -- January Board |
| Tue Jan 9, 2024 -- Annual Board Meeting 2024 |
| Tue Dec 12, 2023 -- December Board |
| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
| Tue Oct 24, 2023 -- Executive Committee |
| Tue Oct 10, 2023 -- October Board |
| Mon Sep 18, 2023 -- Elections and Personnel Committee |
| Tue Sep 12, 2023 -- September Board |
| Mon Aug 28, 2023 -- Special Board |
| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
| Tue Aug 1, 2023 -- Elections and Personnel Committee |
| Tue Jun 13, 2023 -- June Board |
| Wed Jun 7, 2023 -- Strategic Planning Committee |
| Tue May 9, 2023 -- May Board |
| Fri May 5, 2023 -- Finance Committee |
| Tue Apr 11, 2023 -- April Board |
| Wed Apr 5, 2023 -- Strategic Planning Committee |
| Tue Mar 14, 2023 -- March Board |
| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
| Fri Jan 27, 2023 -- Finance Committee |
| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
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