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Meeting Minutes for:
June Board Meeting
Yuma International Airport, Conference Room
Tuesday, June 08, 2021 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00PM on June 8, 2021 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Bill Craft, President.
YCAA DIRECTORS PRESENT WERE:
Bill Craft, President
Dean Hager, 1st Vice President
Linda Morgan, 2nd Vice President
Eric Saltzer, Treasurer
Russell Jones, Secretary
Dr. Brian Cullen, DMD, Director
Reetika Dhawan, Director
William Fox, Director
Juan Guzman, Director
YCAA DIRECTORS ABSENT WERE:
Albert Gardner, Director
Jenny Torres, Director
ALSO PRESENT WERE:
Gladys Brown, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Chris Medina, Director of Facilities and Maintenance (exited the meeting at 4:06PM)
Andrea Lopez, Executive Assistant (exited the meeting at 5:06PM)
Colonel Charles Dudik, USMC, Commanding Officer, MCAS Yuma
Silvia Gunderman, 1st Bank Yuma (exited the meeting at 5:06PM)
Ryan Hart, Million Air Yuma
Jeremy McCall, City of Yuma (exited the meeting at 4:03PM)
Ken Scott, ASN Volunteer (exited the meeting at 5:06PM)
CALL TO THE PUBLIC
Jeremy McCall, City of Yuma provided Public Comment offering a brief overview of the City of Yuma’s intentions regarding their request for an easement for the development of an expanded sewer lift station.
APPROVAL OF MINUTES
Mr. Craft, the YCAA President, called for a motion to approve the minutes of the May 11, 2021 Regular Board Meeting. Dr. Cullen so moved. Ms. Morgan seconded the motion. Motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
ANNOUNCEMENTS
1) The Board welcomed the new YCAA Director of Maintenance, Chris Medina. Newly retired Master Sergeant (E8) from the U.S. Marine Corps, Chris served in several leadership roles throughout his 20 years of service. His passion for the aviation industry, his tactful leadership approach, his willingness to learn a new career and his ability to communicate his vision made him the ideal candidate for such a special team. Although Chris has very large shoes to fill, the entire team stands by him to assist when called upon and he knows the Airport is here to see him succeed. Please welcome Chris Medina.
REGULAR AGENDA
1) Discussion and Possible Action to authorize the YCAA President, Airport Director, or their designated representative to sign all necessary documents to request and accept FAA ACIP Grant AIP Award in the approximate amount of $3,044,501 for the purpose of funding the General Aviation (GA) Rehabilitation project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant.
Ms. Brown, the Airport Director, explained in order to fund the improvements for the General Aviation (GA) Rehabilitation project the YCAA has applied for FAA AIP Grant AIP Funding in the amount of $3,044,501. The application submitted to the FAA on May 28, 2021 was provided to the YCAA. Staff is seeking authorization to execute the award if offered and accept the grant.
Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, Airport Director, or their designated representative to sign all necessary documents to request and accept FAA ACIP Grant AIP Award in the approximate amount of $3,044,501 for the purpose of funding the General Aviation (GA) Rehabilitation project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Hager so moved. Dr. Cullen seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
2) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 1 to our existing agreement for professional services dated April 24, 2020, as amended, adding construction oversight services for the General Aviation (GA) Rehabilitation project in the amount of $302,398, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director, described to the YCAA how the design portion of the existing professional services contract with NEI, Inc. for the General Aviation (GA) Apron Rehabilitation project has been completed, to include assistance with the public construction bid process. If funded by the FAA, the completion of this project will require construction oversight services which were contemplated and integrated in our existing contract if both parties were to come to a negotiated cost. Negotiations have resulted in an agreed upon price of $302,398 for these additional services which requires an amendment to our existing agreement. Ms. Brown explained how the negotiated cost was supported by an Independent Fee Estimate and approved by the FAA. The addition of construction services to this agreement, will bring the total contract cost to $427,010. If authorized, the Authority will only execute this amendment in the event that the related FAA AIP Grant is ultimately awarded.
Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 1 to our existing agreement for professional services dated April 24, 2020, as amended, adding construction oversight services for the General Aviation (GA) Rehabilitation project in the amount of $302,398, contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Ms. Dhawan so moved. Mr. Jones seconded the motion. Motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
3) Discussion and Possible Action to adopt the engineer’s recommendation to accept the lowest qualified bidder for the GA Apron Rehabilitation project and authorize the YCAA President, the Airport Director, or their designated representative to sign a construction contract for the Rehabilitation of the GA Aprons with Cemex Construction Materials South, LLC. in the amount of $2,492,820.50 contingent upon final review and approval by Airport Staff and Airport Legal Counsel.
Ms. Brown, the Airport Director, explained on May 26, 2021, the YCAA opened bids received as a result of a public bid process for the rehabilitation of the GA Aprons. The lowest qualified bidder, as identified by our consultant, was Cemex Construction Materials South, LLC, a well-known local contractor with a history of participating in projects here at the airport. If the project is ultimately funded, the YCAA will enter into a contract with Cemex for the improvements described in the bid documents as the “Base Bid” in the amount of $2,492,820.50. The intention, if authorized, is to only execute this contract if the YCAA receives a grant award from the FAA as expected.
Mr. Craft, the YCAA President, called for a motion to adopt the engineer’s recommendation to accept the lowest qualified bidder for the GA Apron Rehabilitation project and authorize the YCAA President, the Airport Director, or their designated representative to sign a construction contract for the Rehabilitation of the GA Aprons with Cemex Construction Materials South, LLC. in the amount of $2,492,820.50 contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Jones so moved. Mr. Guzman seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
4) Discussion and possible action regarding legal representation for the Yuma County Airport Authority.
Mr. Jones, the Airport Director, described the results of an effort by the YCAA to evaluate legal services available, in the best interest of the YCAA. After an RFQ was placed in the paper January 20th and 21st seeking interested qualified legal firms for consideration, an evaluation panel was designated by the Board President and seven (7) responses were received. After an initial evaluation and scoring process, the panel selected four firms for further interview and evaluation. These firms were: (in no particular order)
·Nobel Law Office
·Dickerson Wright, PLLC
·Benesch, Shadle & White
·Kutak Rock
Mr. Jones described how after having interviewed each of these firms, the panel met on May 20, 2021 for a final discussion. It was the consensus of the evaluation panel that a recommendation would be made to the Board of Directors establish the Nobel Law Office, as general corporate counsel, for a period of one year, with the understanding that the YCAA would work directly with Dickerson Wright, PLLC on matters concerning FAA regulatory compliance and Kutak Rock on matters better suited for their talents and resources. The panel recommended that after the initial year, if both parties agree, the contract for legal services would be renewed on an annual basis for a maximum of two additional years at which time a panel would meet to evaluate legal services once again.
Mr. Craft, the YCAA President, called for a motion to authorize the YCAA President, the Airport Director, or their designated representative to engage legal counsel, as recommended by the panel. Mr. Jones so moved. Dr. Cullen seconded the motion. Motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
5) Monthly report by Chief Financial Officer on current financial status.
Mr. Hinkle, Chief Financial Officer briefed the Board on our current financial status.
MILITARY LIAISON
Colonel Charles Dudik, USMC, Commanding Officer, provided updates at MCAS Yuma.
6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Airfield, airline recruitment and retention efforts, general aviation, future events, and other Airport business.
Ms. Brown, Airport Director, provided a presentation on the status of airfield operations to include the runways and taxiways, American Airlines updates along with the load capacities and schedule, TSA update which included the screening throughput numbers, Airport parking lot, Rent Car update, Brewers restaurant update, marketing and community outreach over the past month to include social media.
EXECUTIVE SESSION
Mr. Craft, the YCAA President, called for a motion to enter into executive session for discussion and/or consideration regarding implementation of an investment in YCAA personnel under the provision of A.R.S. §§ 38-431.03(A)(1). Mr. Guzman so moved, Mr. Hager seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Craft
Mr. Hager
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Ms. Dhawan
Mr. Guzman
Votes Opposed: None
Mr. Craft excused the Public and Airport Staff at 5:06 PM so the Board could enter into an Executive Session.
The Board remained in Executive Session from 5:10PM until 5:25PM.
RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 5:26PM.
CALL TO THE PUBLIC
There were no Public Comments.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:28PM.
// Approved //
Russell Jones
2nd Vice President Yuma County Airport Authority; Strategic Planning Committee Chairman | |
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| Tue Feb 13, 2024 -- February Board |
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| Tue Jan 9, 2024 -- January Board |
| Tue Jan 9, 2024 -- Annual Board Meeting 2024 |
| Tue Dec 12, 2023 -- December Board |
| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
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| Tue Oct 10, 2023 -- October Board |
| Mon Sep 18, 2023 -- Elections and Personnel Committee |
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| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
| Tue Aug 1, 2023 -- Elections and Personnel Committee |
| Tue Jun 13, 2023 -- June Board |
| Wed Jun 7, 2023 -- Strategic Planning Committee |
| Tue May 9, 2023 -- May Board |
| Fri May 5, 2023 -- Finance Committee |
| Tue Apr 11, 2023 -- April Board |
| Wed Apr 5, 2023 -- Strategic Planning Committee |
| Tue Mar 14, 2023 -- March Board |
| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
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| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
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